Getting a business email address is a great way to establish trust and credibility among audiences and promote your business. Here is how to get a business email:  

  1. Get a domain name if you do not have it already.  
  2. Select an email hosting provider based on your needs and preferences.  
  3. Set up your business email account, configure emails, and set up security features like two-factor authentication and others.  

In the article, we will discuss in detail about business email hosting and how to get your business email up and running in a few simple steps. 

What is an Email Address for a Business? 

A business email address is a professional email account used specifically for professional communications. Unlike generic email addresses from free providers (e.g., Gmail or Yahoo), a business email incorporates your company’s name in the domain. For instance, an email address like [email protected]. This instantly reflects your brand and adds credibility to your correspondence. 

The primary purpose of a business email address is to enhance professionalism, build trust, and ensure recipients feel secure when interacting with your business. A professional-looking email address reinforces your company’s reputation and improves the likelihood that your messages will be opened and taken seriously. 

Perquisites to Creating a Business Email  

You first need a domain name and a website to create a professional business email address. Your domain name is the crucial element of your email address, appearing after the ‘@’ symbol (e.g., [email protected]). Additionally, your website link is often included at the end of the email signature, reinforcing your business’s online presence. Therefore, without a domain name and a fully functional website, you cannot get the desired results with email hosting.  

Looking for a hosting provider that offers both domain name registration and email hosting under one roof? BigRock is here to help. We offer varied hosting solutions for your needs, from domain registration to website creation, website hosting to email hosting, all in just a few clicks. 

How to Get a Business Email  

Here is a step-by-step guide on how to get a business email.  

  • Step 1: Choose an Email Hosting Plan  

The first step in setting up your business email is selecting the right email hosting plan. BigRock offers a range of email hosting solutions—professional, business, and enterprise—tailored to different business needs.  

Here is what to consider when choosing an email hosting plan: 

  1. Email Storage Capacity: Ensure the email hosting plan offers ample space to store your business emails so you do not run out of space. 
  2. Security Features: Protection from phishing, spam, and unauthorized access is crucial for businesses. Therefore, choose an email host like BigRock, which includes essential security features like anti-spam filters, email encryption, and more in their hosting plan. 
  3. Customer Support: Customer support is another crucial element that you should consider when getting an email hosting plan. Choose a host that has strong customer support. BigRock offers 24/7 customer support, ensuring that you can resolve any issues quickly and avoid disruptions. 
  4. Ease of Use and Setup: BigRock’s email hosting plans are user-friendly, making it easy for even beginners to set up and manage their business emails. 
  5. Integration with Other Tools: BigRock’s email hosting solutions integrate seamlessly with various business tools, including calendars, CRMs, and task managers, helping streamline your operations. 

  • Step 2: Create a Business Email Account 

Now that you have zeroed in your email hosting plan, it is time to create your business email account. After creating a business email account, you will need to connect your domain by updating your Domain Name System (DNS) records.  

Once your domain is connected to your email, you can create personalized email addresses for yourself and your team. It is also possible to create aliases, such as [email protected] or [email protected], to handle different business functions efficiently. This setup helps you maintain a professional image and ensures smooth communication for various aspects of your business. 

  • Step 3: Connect Your Business Email Address to Apps and Devices 

To make managing your business emails more convenient, connect your email account to your preferred apps and devices. BigRock supports integration with popular email clients and devices, allowing you to access your emails on desktops, laptops, and mobile devices. 

You can connect your business email to apps like: 

  • Microsoft Outlook 
  • Apple Mail 
  • Mobile Devices (iOS/Android) 

Additionally, we also provide easy configuration guides for synchronizing your email on multiple platforms, ensuring you are always connected and ready to respond to business inquiries. 

  • Step 4: Implement Email Security Measures 

Business emails can contain sensitive information, so protecting them from unauthorized access is a must. To enhance the security of your business email, enable Two-Factor Authentication (2FA) for an additional layer of protection. This ensures that even if someone obtains your password, they need a second verification step to access your account. 

Additionally, ensure your email provider offers strong spam and phishing protection to protect your business from malicious attacks. These features help prevent unauthorized access, protect sensitive information, and reduce the risk of email-based threats. 

Here are some tips for email security: 

  1. Use strong, unique passwords. 
  2. Regularly update your email client and software. 
  3. Educate your team on best practices for email security, such as recognizing phishing emails and avoiding suspicious attachments. 

  • Step 5: Manage and Optimize Your Business Email 

A well-managed email system ensures efficient communication and productivity. Email hosting providers offer tools to help you stay organized and optimize your business email. Tools and features such as:  

  1. Email Storage Management: Monitor storage usage and delete unnecessary emails. 
  2. Folders and Labels: Organize your emails into categories for easy access. 
  3. Email Filters: Set up filters to sort incoming emails into specific folders, saving time and improving workflow.

Summing Up

In conclusion, setting up a professional business email is vital to enhancing your company’s credibility, improving communication, and ensuring your brand’s security. By carefully choosing an email hosting plan and implementing necessary security measures, you can create an efficient, trustworthy communication channel for your business.

We’d love to hear from you! Share your thoughts or questions in the comments below!