Email hosting services are now more important than ever. 

Working online, running your own business, or even dealing with personal transactions requires the storage of email accounts.  If you do work online, sharing files with colleagues and clients is even easier when they have an email address, so it’s a good idea to purchase hosting for your business emails too. However, there are various options available, and choosing one can be overwhelming. But don’t worry! We’re here to help with this guide. 

This blog post will explore the types of email hosting servers and their features. We will also help you decide which service is best for your business. 

An Overview of Email Hosting Services

Email hosting services provides a way to manage and access your email remotely. It can be an essential feature for businesses that need to keep their email communication secure or want to have easier access to their messages when they’re away from the office. 

A Web or Internet hosting provider that leases out and runs email servers is email hosting. Email hosting services are typically paid services instead of free webmail providers like Yahoo and Google. These hosting companies serve more demanding customers, such as high-email-traffic small and medium-sized organizations (SMBs) who need their domain name to stand out. 

The format of a shared hosted business email address is [email protected]. Larger businesses often maintain their email servers rather than using email hosting providers. 

Benefits of Using Email Hosting Services

Email hosting services provide many benefits for businesses. These include 

Cost efficiency– Like all hosted solutions, email hosting is cost-efficient because you don’t have to pay the upfront capital expense or spend time and money on system administration tasks like software updates, backups, security patches, or maintenance. 

Flexibility – You can scale up or down your system resources at any time without having to change hardware or software configurations, allowing your business to grow on demand. 

Reliable storage space– Email hosting uses server disk space instead of the end user’s hard drive, meaning that you never have to be concerned about storage capacity again. 

Email continuity– Hosted email solutions offer higher reliability and uptime than on-premises systems. In the event of an outage, your hosted email system will continue to function as expected. 

How Many Types of Email Hosting Services are there?

Email hosting is the backbone of email communication for personal and professional use. You can host your email with a third-party company or have it hosted by yourself on your server, but differences depend on which you select. 

We will discuss each one in detail below to make an informed decision about your right choice! 

POP3 Email Servers: 

POP servers are the most common type of email server. They allow you to store your messages on your local computer and then download them to your email client program. It is a good option if you want to access your notes offline. However, POP servers can be challenging to manage if you have many messages. 

POP servers offer fast and easy access to email messages. It stores files on your computer, so you can read them whenever you want without using the webmail interface. POP servers do not show images in emails by default, which means that all attachments will be missing when viewed from a server (unless you downloaded them before). 

IMAP Email Servers: 

IMAP servers allow you to store your messages on the server and access them from any computer or device. 

IMAP servers are best for people who want access to their messages from multiple devices. They are less suitable for persons who get many messages since they are more challenging to handle. 

If you want to use an IMAP server, your email host will give you the necessary information to set up your account. 

Cloud Email hosting:

Cloud email hosting is a newer hosting service that stores your messages in the cloud. It means that you can access them from any computer or device with an internet connection. Cloud email hosting is a good option for businesses that need access to their messages from multiple devices. 

It’s not as good if you are looking for a more traditional service that stores your messages itself. If you choose cloud email hosting, ensure it has all the features and services you need before signing up with an email host. 

ISP Hosting:

ISP hosting is a hosting email service that allows you to host your email server. ISP hosting is best for businesses that need more control over their email communication. If you are not familiar with setting up and working with email servers, ISP hosting may be a challenge for you. 

However, if you have the experience and knowledge to manage an email server, this could be a good option for your business. 

Each of these email hosting services has its benefits and drawbacks. As you have an overview, it would be easy to decide which one is the best option for your business.

Why Should you Consider Using an Email Hosting Services Provider?

Hosting an email service will give you space to store your emails and provide security and protection. They offer spam prevention, virus scanning, backups (to protect against data loss), archiving old messages, mobile usability features like auto-forwarding, and responsive design for mobile devices. 

Some providers even include a bulk mailer that allows you to send large quantities of Emails at once, which can be very helpful for marketing purposes. 

When considering an email hosting provider, it’s essential to consider how you plan to use your emails and what email hosting features would be most beneficial. Once you know what you need, review the different providers available and find the best suits your needs. 

Each hosting email service has different features and requirements for use, so be sure to choose the one that fits you best rather than settling with a free option.

How to Choose the Right Email Hosting Service for your Needs?  

There are numerous factors that you need to consider before making your choice.

 Cost

The cost is an essential factor to consider. Most email hosting services charge a monthly fee, although some offer free plans. Make sure you compare the features and benefits of different strategies to find the best suits your needs and budget.

Storage Capacity

Another critical factor is how much storage space you need. If you have a lot of emails, you may need a plan that offers more storage space.

Bandwidth

You need to think about the amount of bandwidth you will use. If you have a lot of emails being sent from your account regularly, it may be worth paying more for higher bandwidth capacity.

Spam Filtering

One of the critical features of an email hosting service is spam filtering. Make sure you choose one with a good reputation for blocking spam emails.

Ease of Use

The last factor you want is to sign up for an easy service to use. Make sure you choose a plan easily set up and used. 

Conclusion

The bottom line is that there are no one-size-fits-all email hosting services. So, you need to find the type of service and provider which best fits your needs and budget. To help with this process, we’ve created a list of the most popular options so you can compare them side by side for yourself or you can get in touch with our team for expert advice! 

Our team at Bigrock provides our customers with top-notch service and support so that you can focus on running your business instead of worrying about complicated technical issues. If you have any questions or need help deciding which type of mail server would be best for your company’s needs, please don’t hesitate to reach out!